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The College of St. Scholastica

Billing Process

Method of Billing

Student billing statements are available through the online billing portal only. Student bills will not be sent out via email or paper mail. It is the responsibility of the student (or any authorized user) to review all billing activity through the online billing portal.

Tuition is due:
May 6, 2024: Summer 2024
August 20, 2024: Fall 2024
December 30, 2024: Spring 2025

Finance Fees are assessed

The College may impose a finance fee on the student’s account balance if the balance is not paid by the due date as determined by the College. The finance fee will be .66% of the prior month’s statement balance after deducting payments received and credits applied. The college reserves the right to delay or waive finance charges in certain circumstances at its discretion.

When Holds are Placed

Registration holds will be placed on accounts with balances of $1,000.00 or more prior to registration. Students with registration holds are able to view their holds through Student Records on Banner Web.

In House Pre-Collections

Failure to make payment on or before the due date shall constitute a default. If an account is in default, the College reserves the right to take steps to demand payment of the entire balance and collect the amount due. The College may cancel the student’s registration for the current term, prevent a student from registering for a future term, withhold a student’s academic transcript or diploma, remove a student from campus housing, or turn a student’s account over to a collection agency and take legal action to collect the balance due. Students may be charged for expenses incurred by the College in collecting delinquent accounts, including collection agency fees and reasonable legal fees. This agreement shall be interpreted under the laws of the state of Minnesota and all disputes shall be resolved by a court of competent jurisdiction in the state of Minnesota. Delinquent accounts are handled by The College’s Collections Coordinator for one month prior to assigning them to a collection agency.

Payment Options

Online Payments

The College of St. Scholastica’s online billing portal allows students and authorized users to make online payments to a student’s account through one of the following methods:

  • Credit Card, subject to service charge
  • ACH/Electronic Check Payment (direct withdrawal from provided bank account)

The following options are available for online payments:

  • One-time payments (immediate/same-day and future/scheduled)
  • Monthly installment payment plan
  • Wire payments from international banks
Special Note for International Payments

Students and families living abroad often find wire transfer the most efficient way to pay their account balance. All charges for the cost of the wire transfer are borne by the sender — this includes fees by the originating bank and any intermediary banks. Please allow two weeks for processing and bank confirmation. For security reasons, we are not able to post St. Scholastica’s bank account information online.

How to Access the Billing Portal
Current Enrolled Students

Log in to directly access the online billing portal.

Alumni/Former Students

If you have not previously accessed the online billing portal, email to request access.

Authorized Users (Parents, Guardians and Other Non-Students)

Access for authorized users must be given directly by the student through the online billing portal. Once access is given by the student, the authorized user will receive an email notification with login information. If you do not have access, you will need to request this directly from the student. The College cannot grant access to anyone that is not a current or former student.

Personal Check, Cashier’s Check or Money Order

Checks and money orders should be made payable to The College of St. Scholastica and include your student ID on the bottom. Checks and money orders can be mailed to the attention of:

The College of St. Scholastica
Student Accounts
P.O Box 856893
Minneapolis, MN 55485-6893

Cash Payments

Cash payment must be made in person at the Duluth campus, Tower Hall, Office 2600.

Note: Cash payments received in the mail or dropped off without being counted in the presence of a Finance Department staff will be returned and will not be applied to the student’s account.

Employer Reimbursement Plans

Employer reimbursement payment plans are designed for students who have an approved employer reimbursement policy. Many employers offer reimbursement for education tuition as part of the benefits package. To request enrollment in this plan, email

Financial Aid and Scholarships

Nearly all of the College’s full-time students take advantage of our many financial aid programs. Financial aid at the College may include scholarships, grants and/or loans. Complete and file the Free Application for Federal Student Aid (FAFSA). It is available online at FAFSA. For information on financial aid programs, please contact Financial Aid at 218-723-6273.

Financial aid (grants, scholarships, loans) is applied to all unpaid tuition, fees, housing, meals and book charges on each student’s account in accordance with the financial aid disbursement schedule.

Financial Aid Disbursement Dates for Grants and Loans

Fall 2023: Sept. 21, 2023
Spring 2024: Feb. 1, 2024
Summer 2024: June 6, 2024

Excess financial aid refunds are processed weekly. To ensure timely receipt, we encourage students to complete their eRefunds profile in the billing portal.

Veterans Benefits

The College partners with the Veterans Administration for various tuition and housing benefits. Contact the Veterans Resource Center or for more information.

Note: When you provide a check as payment, you authorize us either to use information from your check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. For inquiries please call The College of St. Scholastica Student Accounts. When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day you make your payment, and you will not receive your check back from your financial institution.

Refunds for Tuition and Other Institutional Charges

Refunds/Return of Financial Aid

Students who withdraw from classes or drop out of school after the term has begun may be eligible for a refund of institutional charges and/or may have some or all of their financial aid returned. A refund of institutional charges (tuition, room, meal plan, etc) credits money to the student’s account (decreasing what the student owes). A return of financial aid reduces the amount of financial aid available to pay the institutional charges (increasing what the student owes).

Students planning to officially withdraw from all classes must provide written or verbal communication to Academic Advisement and Registration. Students work with their advisor to complete a drop/withdrawal form.

Tuition Refunds

The refund percentages shown below are based on the date of official withdrawal as determined by CSS. These refund percentages are also used when students drop or withdraw from individual classes throughout the semester that would impact the tuition charged.

Refund Table for 16-week classes

Dropped during the add/drop period of the course or before (certified by Registrar) 100 percent
Weeks three and four 75 percent
Weeks five and six 50 percent
Weeks seven and eight 25 percent
Weeks nine and after No refund

Refunds are calculated using the start dates of each term and not the day individual classes begin.

Refund Table for eight-week classes

Dropped during the add/drop period of the course or before (certified by Registrar) 100 percent
Week two 75 percent
Week three 50 percent
Week four 25 percent
Weeks five and after No refund

Refunds are calculated using the start dates of each term and not the day individual classes begin.

Refunds for a summer course or courses will be set by the Registrar.  The drop and withdrawal intervals and refund percentages will be proportional to intervals and refund percentages for a full academic semester.

Fees and Expenses

Fees cover various aspects of the College that enhance the overall experience. Fees are non-refundable after the add/drop period for each course.

Housing and Meal Refunds

Students may be refunded based on the prorated number of days they occupied their room as well as their meal plan utilization.

Financial Aid Returns

Students who drop or officially/unofficially withdraw from all classes within the tuition refund period will be reviewed for a possible return of financial aid funding according to the Federal Return of Title IV Fund policy.  See complete refund policy link below.

Federal (Return of Title IV Funds) Return Policy

For further information, please review our complete refund policy

Minnesota Office of Higher Education (OHE) Financial Aid Return Policy

St. Scholastica is required to use the OHE financial aid refund policy when calculating refunds for the Minnesota State Grant, Minnesota Indian Scholarship, Minnesota GI Bill, Minnesota Child Care Grant, and Minnesota SELF loan. This policy can be found at Students retain wages earned through the Minnesota State Student Employment Program for hours worked prior to withdrawing from St. Scholastica.

Financial Aid Returns for institutional and private aid funding

After calculating federal and state financial aid returns, institutional and private gift aid may be adjusted based on institutional refund requirements. If students receive a full (100 percent) refund of tuition, they are ineligible for any state or private sources of financial aid and in most cases, institutional aid as well.