FAQs for Student Employment

Do I qualify for work study? Eligibility is determined by the results of the Free Application for Federal Student Aid (FAFSA). If you did not complete the FAFSA, then you aren't eligible at this time. If you have received your award letter for the current or up-coming year, and student employment is not listed, please contact the Financial Aid Office. Please see page 2 of the Student Employment Handbook for more information. Students do not need to be eligible for student employment if working in the summer.

Are there any jobs that do not require work study? Most jobs on campus require students to be eligible for student employment based on the FAFSA. We do have a few jobs, however, that don't require this eligibility. Campus Representatives (through the Admissions Department) and Wait-staff (through the Food Service Department) are two such positions available. Most jobs that aren't spoken for by 4 weeks into the semester, will be made available to those students who don't qualify for student employment.

Where do I find a list of jobs? Jobs for summer are posted on the 'Jobs' Bulletin Board across the hall from the Financial Aid Office (T-1118) after April 15. Jobs for the upcoming school year are held for incoming students with Student Employment listed on their award letter. Jobs that aren't spoken for by 4 weeks into the semester will be posted on the 'Jobs' Bulletin Board. Students can also request a list from the Financial Aid Office after the dates listed above.

How do I get a work study position? Incoming students who have been awarded student employment on their award letter, will be given a list of jobs at their orientation session and instructions on how to proceed with their job search. Incoming students who don't have student employment on their award letter, and are currently on a waiting list, will need to wait until the start of school to apply for jobs. Continuing students are asked to secure a job for the upcoming year by April 1. Most continuing students will work in their current department. If a student wants to switch jobs, they must contact the office(s) that they are interested in to see if they have openings for the upcoming year. Please see page 6 of the Student Employment Handbook for more information on securing a job.

What paperwork do I need to complete, and why is this necessary? By law (Immigration Reform and Control Act of 1986) every employer in the United States must check the legal status of all employees, including student employees, hired to work after November 6, 1986, or face the threat of criminal penalties. Payroll paperwork required by The College of St. Scholastica for student employees includes the following: Federal I-9 form, Federal W-4 form, Direct Deposit and FERPA (Family Education Rights and Privacy Act) tutorial. Links to these forms can be found on this web-site under Forms/Instructions.

Why is direct deposit necessary? It is school policy that students who are working on campus sign up for direct deposit. Students can have their check automatically deposited into their checking or savings account…or students have the option of having up to 100% of their check applied to their CSS student account. If a student chooses to have less than 100% applied to their CSS student account, the remaining funds would be deposited into the student's checking or savings account.

Why didn't I get paid? There could be a number of reasons you didn't get paid. Most often, a student forgets to submit their time-sheet to their supervisor. Students are asked to submit their time-sheets on-line to their supervisor by noon of the last day of the pay period. This gives the supervisor enough time to approve the time-sheet by the Monday morning deadline. Other situations can be discussed with the Student Employment Office (Financial Aid).

Why don't I see my time-sheet on Banner Web? You will need to contact the Student Employment Office (Financial Aid) to see if a hiring request was submitted by your supervisor. Students will not have access to their time-sheets until all of their payroll paperwork has been completed. There are also some jobs on campus that require students to punch a time-clock or sign a paper form (Burns Wellness Center, Food Service, Athletics-Game Management). These students will not see their time-sheets on Banner Web.

I didn't complete my timesheet. What do I do now? Students who have missed submitting their time-sheets will need to complete the 'Late-time' line on their current time-sheet. Instructions for this process are located on this web-site under Forms/Instructions. For other situations, please contact the Student Employment Office (Financial Aid) for instructions on how to proceed.

How many hours did I get paid for? Students can review their submitted time-sheets, as well as their hours, pay & deductions on Banner Web (Employee Services/Pay Information). If there are discrepancies, please work with your supervisor to correct your hours with the next pay period.

How many hours can I work? Please refer to page 7 of the Student Employment Handbook, as each student's situation will be different. Students should also work closely with their supervisor to monitor their hours as to not exceed their contract.

Can I make up hours? Students can work an hour or two more per week, if they are making up hours due to bad weather or illness. Students can also make up time over holidays and breaks with supervisor approval.

Can I work over break/holidays? When the college is not in academic session (during semester break) students may work up to 40 hours per week, subject to availability of work, supervisor approval, supervision, availability during that time and eligibility of funds. Students who are not attending full-time classes in the summer are allowed to work up to 40 hours per week.