Residential Life Handbook


Residential Life and Housing Policies and Handbook

Click to access full ResLife Handbook

Welcome, Mission and ResLife Learning Outcomes: 

We are so excited to welcome you to your on-campus living experience at The College of St. Scholastica. We are very excited to have you enter into our living and learning community with us this year, and engage in transformative co-curricular learning and development. Transformation requires an open heart and open mind. Your roommate(s) and neighbors may be very similar to you in some ways and may be very different from you in some ways. We expect all people to live with others with the openness, hospitality, respect and love of the Benedictine traditions.  

More broadly, the Housing and Residential Life Team works with the academic staff to provide the following:

  1. A residential climate in which students can pursue academics and experience a learning-living environment.
  2. An atmosphere conducive to personal, spiritual, academic and social growth.
  3. Opportunities for social events and educational programs: a warm, comfortable, yet challenging atmosphere for student growth.  

The Residential Life Team works consistently to provide adequate facilities, trained staff, and programs to enhance student and institutional goals.  

One of the most exciting opportunities about living on campus is that you build the foundation for many lifetime friendships with your roommate(s), floormates, and Resident Advisors (RAs). Be open, try new things, and make new friends. You never know who you will meet!   

Residential Life Mission
Residential Life team members consistently work towards providing adequate facilities, trained staff, and programs enhancing student and institutional goals.   By living and learning on in CSS campus housing, you will have rich opportunities to:

  1.  To develop a sensitivity to the rights and values of others;
  2. To develop accountability on the part of every student for his/her own actions;
  3. To create an interpersonal environment which provides the opportunity for human growth and development;
  4. To enhance the Benedictine tradition in the lives of our residents.
  5. The goal of the Residential Life Program is to enhance the living situation of each student in order to promote maximum personal growth.  

Residential Life Learning Outcomes
Residential Life has identified Residential Learning Outcomes for students who actively participate in a communal learning environment. Identifying learning outcomes for residential students provide direction and intention to the work of our professional and student staff. Our efforts and programs are designed to provide students opportunities for personal development and growth. Specifically, residential students will be able to:

  1. Develop effective communication skills for interpersonal relationships.
  2. Apply critical thinking skills to their personal lives.
  3. Examine their individual identity through the identification of personal/professional/social/academic goals and values.
  4. Articulate the importance of living in a community that is welcoming to people from all cultures and faith traditions.  

We urge you to make the most of your college experience through active involvement in your community by participating in wing meetings, campus activities, and floor events. We challenge you to utilize the resources in people, programs and facilities here at St. Scholastica to the utmost of your capability.   Please know that you are always able to reach out to us at our office in Somers Hall 168, email us, call us at (218) 723-6391, or connect with your RA as well. We look forward to the best year yet! Please refer to the Residential Life Handbook for specific policies. 

Missing Person Policy

This policy, with its accompanying procedures, establishes a framework for cooperation among members of the College community aimed at locating and assisting currently enrolled on-campus residential students who are reported missing. A student shall be deemed missing when he or she is absent from the College and/or has been reported missing by another individual without any known reason. All reports of missing students shall be directed to Campus Security which shall investigate each report. All students shall have the opportunity to identify an individual to be contacted by the College in case a student is determined to be missing. If a missing student is under 18 years of age, Campus Security is required to notify the parent or guardian of the missing student not later than 24 hours after the determination by Campus Security that the student is missing. The Vice President for Student Affairs and/or the Dean of Students shall have the responsibility to make the provisions of this policy and the procedures set forth below available to students.

Student Contact Information

Upon check-in to the campus residence halls, suites, or apartments, all students will have the opportunity as part of the required confidential designated emergency contact information to designate a person to notify in a missing person investigation. This information will not be disclosed outside of a missing person investigation, and is accessible by Residential Life/Housing officials and Campus Security. Each student who files a confidential contact registration form is solely responsible for the accuracy of the contact phone number and for update of information should the confidential contact person and/or number change. A student may update information by filing a new form with the Office of Residential Life/Housing.

Student Notification of This Policy

  •  Included on the Residential Life/Housing website. 
  •  Included in the annual Campus Security & Fire Safety Report. 
  •  Included in the Student Handbook web site. 


  • Anyone who suspects a student may be missing should notify Campus Security, Residential Life/ Housing or the Office of Student Affairs immediately.
  • All reports of a missing student will be directed to Campus Security.
  • When a student is reported missing Campus Security shall:
    • Initiate an investigation to determine the validity of the missing person report.
    • Security will work with Residential Life/Housing to assist in physically locating the student by keying into the student's assigned room and talking with roommates and friends.
    • Security may search on campus public locations to find the student (library, dining areas, Student Union, etc.).
    • Security may access the electronic student ID card system to view recent card use and track the card for future use.
    • Security may access vehicle registration information for vehicle location check on campus and distribution to authorities.
    • The Vice President for Student Affairs and/or the Dean of Students may ask IT to provide electronic logs for the purpose of determining the last login, access, and use of the IT network.
    • Student Affairs may try to contact known friends, family, or faculty members for last sighting or additional contact information. o   Make a determination as to the status of the missing student.
    • Notify the Office of Residential Life/Housing.
    • Notify the Vice President for Student Affairs and/or the Dean of Students.
    • Notify the individual identified by the missing student as the emergency contact within 24 hours of making the determination that the student is missing.
    • If the missing student is under the age of 18, notify the student's custodial parent or guardian as contained in the records of the College within 24 hours of the determination that the student is missing.
    • If the missing student is an international student, contact the International Student Advisor.
    • Notify the Duluth Police Department within 24 hours after determining that the student is missing.
    • Notification to the Duluth Police Department may occur within the initial 24 hour time period under the following circumstances:
      • Indications of criminal involvement §  Becomes known that medicine dependency may threaten life or health §  Existence of a physical/mental disability indicates that the student's physical safety is in danger ·      
    • The Vice President for Student Affairs and/or the Dean of Students shall initiate whatever action he deems appropriate under the circumstances in the best interest of the missing student.
    • The Office of Student Affairs may also contact the student's instructors, advisor, coaches, student employment supervisor, the news media, etc. if necessary or beneficial in the situation to the student. 

Behavioral Leave of Absence and Readmission Policy and Procedures (Non-Discipline)

A. This policy applies in situations in which a student's behavior creates a significant and unreasonable disruption to the educational pursuits of other students or the ability of faculty or staff to fulfill their duties. The College reserves the right to remove a student by requesting or requiring a student to take a leave of absence [may also be referred to as leave] from the College for reasons pertaining to the student's behavior. In addition, disciplinary action may be taken under other College policies and procedures.

This policy will be invoked at the discretion of the Dean of Students where the normal disciplinary system may not apply or is not appropriate. This policy does not replace existing academic performance or discipline-based withdrawal or dismissal policies maintained by academic units. The Dean of Students may choose to delegate all or parts of this responsibility to an appropriate designee. Further, the Dean of Students may appoint a designee to oversee the individual student cases. The case file will be maintained in the Dean of Students Office.

B. Students on a leave of absence from the College under this policy may be considered for readmission following a determination by the Dean of Student that the student is ready to return to school. The determination of readmission is made in conjunction with the Leave of Absence Team which will be appointed by the Dean of Students in accordance with the needs of each case. In making the determination on readmission, the Team will consider information from campus professionals and relevant materials submitted by the petitioning student that demonstrates that the behaviors that caused the withdrawal no longer exist or are being managed.

C. Due to the complex nature of each student situation, members of the Leave of Absence Team can be added at the discretion of the Dean of Students.

A. Interim Leave of Absence

1. If a student's behavior creates a significant and unreasonable disruption to the educational pursuits of other students or the ability of faculty or staff to fulfill their duties, the Dean of Students may put the student on an interim leave of absence or restrict the student's access to the College campus, College housing, services, technology and activities, as appropriate, for defined period of time. Conditions for return may be specified.

2. In such cases, reasonable attempt will be made by the Dean of Students to meet with the student and discuss options before deciding on a leave of absence. If the student is to be put on leave, the decision will be communicated in writing to the student and other units as appropriate within the College.

3. The interim leave and/or restricted access will remain in effect until a final decision has been made pursuant to the procedures below or other applicable College procedures, unless, prior to a final decision, the DOS, determines that the reasons for imposing the leave no longer exist.

B. Involuntary Leave of Absence

Leave of absence under this policy may be considered when the College has substantial evidence that a student's behavior creates a significant and unreasonable disruption to the educational pursuits of other students or the ability of faculty or staff to fulfill their duties.

When circumstances merit, the Dean of Students will:

  1. arrange for an appropriate review process including receiving, investigating, and examining appropriate records and documentation; and/or 
  2. provide an opportunity for the student to meet with the Dean of Students to discuss options regarding a leave of absence; and/or 
  3. seek the recommendation of the Leave of Absence Team and/or 
  4. contact the student's family, or designated emergency contact, if appropriate; and/or 
  5. document the findings of the review process and any relevant recommendations; and/or 
  6. provide written notice to the student of the leave; and/or 
  7. describe requirements for re-admission; and/or 
  8. provide written notice of opportunity for conditions of readmission. 

The student may be restricted from campus and/or College technologies, services and activities during a leave of absence.

C. Voluntary Leave of Absence

If a student wishes to pursue a leave of absence, the Dean of Students will:

  1. counsel the student to discuss options regarding a leave; which, under this policy is at the discretion of the Dean of Students; and/or 
  2. consult with the student's academic unit, academic advisor, and/or other units as appropriate; and/or 
  3. discuss the circumstances with the student's family or designated emergency contact person, as appropriate; and/or 
  4. refer the student to appropriate resources for support; and/or 
  5. provide the student with written documentation confirming the student's decision to take voluntary leave of absence in accordance with College policy for withdrawal if applicable; and/or 
  6. provide documentation of requirements for readmission, if any. 

D. Return to Classes and/or Readmission

A student removed from the College under this policy and wishing to return to classes or be considered for readmission may petition the Dean of Students according to written conditions for readmission. The student will provide documentation of satisfactory completion of all conditions specified by the Dean of Students.

1. The Dean of Students will:

    1. consult with the Leave of Absence Team; and/or 
    2. contact the student's family or designated contact, if appropriate; and/or Page 31 of 66
    3. receive, investigate, and examine relevant documentation fulfilling petition requirements; and/or 
    4. provide an opportunity for the student to meet with the Dean of Students to discuss resumption of classes or readmission.

2. After these steps are taken, the Dean of Students will:

a. initiate the resumption or readmission process; and/or
b. when appropriate, provide the student with written conditions for continued attendance, and inform any relevant administrators in the implementation of the student's readmission; or
c. deny the student's request for return or readmission and specify when and if the student request for return or readmission will be considered; and/or
d. notify the student's academic unit and other units as appropriate of the decision regarding readmission.

3. Decisions regarding a student's return to classes or readmission are made at the discretion of the Dean of Students in consultation with the Leave of Absence Team.

E. Effect on Academic Status
In the event of a leave of absence pursuant to this policy, the College policies for withdrawal from courses and for receiving tuition refunds will normally apply.

F. Effect on Housing Status
In consultation with the Director of Residence Life, if the student has been living in the residence halls, College policy for contract cancellation and fee refund will normally apply.

G. Appeal
The student has the right to appeal in writing to the Vice President for Student Affairs regarding any of the completed actions and/or decisions made throughout this policy. A written appeal must be delivered to the Vice President for Student Affairs within three class/business-days of receiving written confirmation of the outcome of any deliberation conducted for the welfare of the student and/or the College. The Vice President for Student Affairs has full and final authority in decisions relating to this policy.