More Health, Safety and Access Policies


Tobacco Free Policy

Purpose and Coverage

The purpose of this document is to describe the College's Tobacco Free Policy and to provide guidelines for its implementation. The policy covers all campus facilities, grounds, College-owned or leased vehicles, and personal vehicles, and applies to all persons, including students, faculty, staff, administrators, outside contractors, vendors and the general public. This policy does not apply to the practice of cultural activities by American Indians that are in accordance with the American Indian Religious Freedom Act, 42 USC, sections 1996 and 1996a. All ceremonial use exceptions must be approved in advance by the Facilities Services Department.

Statement of Policy

The use of tobacco products (including cigarettes, cigars, pipes, smokeless tobacco, e-cigarettes and other tobacco products) by students, faculty, staff, contractors, vendors and visitors is prohibited on all College properties at all times including but not limited to:

  • In all interior spaces on College campuses; 
  • On all outside property or grounds controlled, managed or maintained by the College including all extended site locations; 
  • In all College-owned, leased, or rented vehicles, including charter buses and vans, and all other College vehicles. 
  • In personal vehicles on all College property: 
  • At all events, such as conferences, meetings, public lectures, social events, cultural events and sporting events using College facilities. Organizers of such events are responsible for communicating the policy to attendees and for enforcing this policy.


 Smoking: The burning of any type or lighted pipe, cigar, cigarette, electronic cigarette (e-cigarette) or any other smoking equipment, whether filled with tobacco or any other type of material.

Smokeless Tobacco Products: Smokeless tobacco consists of the use of snuff, chewing tobacco, dissolvable tobacco, smokeless pouches, or other forms of loose leaf tobacco.

Education and Awareness: The implementation of this policy will be augmented by an education and awareness
campaign that may include but not be limited to:

  • Notification of this policy to prospective students and staff/faculty hires; 
  • Informational meetings, postings, signs, and e-mail notifications; 
  • Publication in staff, faculty, and student policy handbooks, and corresponding web sites; 
  • Educational campaigns and events; 
  • Referrals to smoking cessation programs; 
  • Establishing a culture of compliance through peer oversight. 

Cessation Programs and Services

To support students and employees of the College who wish to reduce and/or quit using tobacco products, a variety of tobacco cessation resources and services are available at:


It is the responsibility of all faculty, staff and students in the College to contribute to an environment that is free of tobacco. Should violations of this policy occur, the student or employee shall be informed of the CSS Tobacco Use Policy. Should that person continue to violate the policy, the aggrieved party should contact the appropriate office: for College employees, the person's immediate supervisor; for students, to the Office of Student Affairs; and for those not associated with the College, Campus Security. Continued violation may result in disciplinary consequences.

Smudging for Religious/Spirituality Purposes: Cedar, Sage, and Sweetgrass Policy

Within every Native American tribal culture there are ancient and profound traditions concerning the use of plants for medicinal and spiritual purposes. Sage, sweet-grass, and cedar are widely used to aid in purification and prayer. The CSS Tobacco Free Campus policy does not apply to the practice of these cultural activities, including smudging, by Native Americans in accordance with the American Indian Religious Freedom Act, 42 USC, Sections 1996 and 1966a., The Act allow the religious use of sage, sweet-grass, and cedar smoke with their well-established use within Native American ceremonial traditions. With prior confirmation, use is granted, subject to college and Residential Life policies concerning safety.

All smudging activities will be coordinated through the Office of Diversity and Inclusion and/or Native Studies Center though submission of the Ceremonial Use Form. The Jiimaan Room, T3115, is a pre-approved location for smudging. Native faculty/staff offices and Native student Residential Life spaces will require annual submission of the Ceremonial Use Form. All smudging activities within Residential Life spaces will be coordinated by the Office of Diversity and Inclusion (ODI) and/or Native Studies Center and forwarded to the Director of Residential Life once confirmed.

In order to help facilitate support and understanding of these ceremonies, education in the form of connecting with key stakeholders* will happen annually, prior to the start of the academic year. Periodic email communication will be sent to the campus community regarding the policy and who to contact with questions.

*Key Stakeholders: Human Resources, Native American Center Director, Office of Diversity and Inclusion; Native Student Recruitment and Success Specialist, Residential Life, Campus Security, Campus Ministries, Manager of Safety and Security and if a larger one off event Event Management Services (EMS).

Missing Person Policy

This policy, with its accompanying procedures, establishes a framework for cooperation among members of the College community aimed at locating and assisting currently enrolled on-campus residential students who are reported missing. A student shall be deemed missing when he or she is absent from the College and/or has been reported missing by another individual without any known reason. All reports of missing students shall be directed to Campus Security which shall investigate each report. All students shall have the opportunity to identify an individual to be contacted by the College in case a student is determined to be missing. If a missing student is under 18 years of age, Campus Security is required to notify the parent or guardian of the missing student not later than 24 hours after the determination by Campus Security that the student is missing. The Vice President for Student Affairs and/or the Dean of Students shall have the responsibility to make the provisions of this policy and the procedures set forth below available to students.

Student Contact Information

Upon check-in to the campus residence halls, suites, or apartments, all students will have the opportunity as part of the required confidential designated emergency contact information to designate a person to notify in a missing person investigation. This information will not be disclosed outside of a missing person investigation, and is accessible by Residential Life/Housing officials and Campus Security. Each student who files a confidential contact registration form is solely responsible for the accuracy of the contact phone number and for update of information should the confidential contact person and/or number change. A student may update information by filing a new form with the Office of Residential Life/Housing.

Student Notification of This Policy

  •  Included on the Residential Life/Housing website. 
  •  Included in the annual Campus Security & Fire Safety Report. 
  •  Included in the Student Handbook web site. 


  • Anyone who suspects a student may be missing should notify Campus Security, Residential Life/ Housing or the Office of Student Affairs immediately.
  • All reports of a missing student will be directed to Campus Security.
  • When a student is reported missing Campus Security shall:
    • Initiate an investigation to determine the validity of the missing person report.
    • Security will work with Residential Life/Housing to assist in physically locating the student by keying into the student's assigned room and talking with roommates and friends.
    • Security may search on campus public locations to find the student (library, dining areas, Student Union, etc.).
    • Security may access the electronic student ID card system to view recent card use and track the card for future use.
    • Security may access vehicle registration information for vehicle location check on campus and distribution to authorities.
    • The Vice President for Student Affairs and/or the Dean of Students may ask IT to provide electronic logs for the purpose of determining the last login, access, and use of the IT network.
    • Student Affairs may try to contact known friends, family, or faculty members for last sighting or additional contact information. o   Make a determination as to the status of the missing student.
    • Notify the Office of Residential Life/Housing.
    • Notify the Vice President for Student Affairs and/or the Dean of Students.
    • Notify the individual identified by the missing student as the emergency contact within 24 hours of making the determination that the student is missing.
    • If the missing student is under the age of 18, notify the student's custodial parent or guardian as contained in the records of the College within 24 hours of the determination that the student is missing.
    • If the missing student is an international student, contact the International Student Advisor.
    • Notify the Duluth Police Department within 24 hours after determining that the student is missing.
    • Notification to the Duluth Police Department may occur within the initial 24 hour time period under the following circumstances:
      • Indications of criminal involvement §  Becomes known that medicine dependency may threaten life or health §  Existence of a physical/mental disability indicates that the student's physical safety is in danger ·      
    • The Vice President for Student Affairs and/or the Dean of Students shall initiate whatever action he deems appropriate under the circumstances in the best interest of the missing student.
    • The Office of Student Affairs may also contact the student's instructors, advisor, coaches, student employment supervisor, the news media, etc. if necessary or beneficial in the situation to the student. 

Behavioral Leave of Absence and Readmission Policy and Procedures (Non-Discipline)

A. This policy applies in situations in which a student's behavior creates a significant and unreasonable disruption to the educational pursuits of other students or the ability of faculty or staff to fulfill their duties. The College reserves the right to remove a student by requesting or requiring a student to take a leave of absence [may also be referred to as leave] from the College for reasons pertaining to the student's behavior. In addition, disciplinary action may be taken under other College policies and procedures.

This policy will be invoked at the discretion of the Dean of Students where the normal disciplinary system may not apply or is not appropriate. This policy does not replace existing academic performance or discipline-based withdrawal or dismissal policies maintained by academic units. The Dean of Students may choose to delegate all or parts of this responsibility to an appropriate designee. Further, the Dean of Students may appoint a designee to oversee the individual student cases. The case file will be maintained in the Dean of Students Office.

B. Students on a leave of absence from the College under this policy may be considered for readmission following a determination by the Dean of Student that the student is ready to return to school. The determination of readmission is made in conjunction with the Leave of Absence Team which will be appointed by the Dean of Students in accordance with the needs of each case. In making the determination on readmission, the Team will consider information from campus professionals and relevant materials submitted by the petitioning student that demonstrates that the behaviors that caused the withdrawal no longer exist or are being managed.

C. Due to the complex nature of each student situation, members of the Leave of Absence Team can be added at the discretion of the Dean of Students.

A. Interim Leave of Absence

1. If a student's behavior creates a significant and unreasonable disruption to the educational pursuits of other students or the ability of faculty or staff to fulfill their duties, the Dean of Students may put the student on an interim leave of absence or restrict the student's access to the College campus, College housing, services, technology and activities, as appropriate, for defined period of time. Conditions for return may be specified.

2. In such cases, reasonable attempt will be made by the Dean of Students to meet with the student and discuss options before deciding on a leave of absence. If the student is to be put on leave, the decision will be communicated in writing to the student and other units as appropriate within the College.

3. The interim leave and/or restricted access will remain in effect until a final decision has been made pursuant to the procedures below or other applicable College procedures, unless, prior to a final decision, the DOS, determines that the reasons for imposing the leave no longer exist.

B. Involuntary Leave of Absence

Leave of absence under this policy may be considered when the College has substantial evidence that a student's behavior creates a significant and unreasonable disruption to the educational pursuits of other students or the ability of faculty or staff to fulfill their duties.

When circumstances merit, the Dean of Students will:

  1. arrange for an appropriate review process including receiving, investigating, and examining appropriate records and documentation; and/or 
  2. provide an opportunity for the student to meet with the Dean of Students to discuss options regarding a leave of absence; and/or 
  3. seek the recommendation of the Leave of Absence Team and/or 
  4. contact the student's family, or designated emergency contact, if appropriate; and/or 
  5. document the findings of the review process and any relevant recommendations; and/or 
  6. provide written notice to the student of the leave; and/or 
  7. describe requirements for re-admission; and/or 
  8. provide written notice of opportunity for conditions of readmission. 

The student may be restricted from campus and/or College technologies, services and activities during a leave of absence.

C. Voluntary Leave of Absence

If a student wishes to pursue a leave of absence, the Dean of Students will:

  1. counsel the student to discuss options regarding a leave; which, under this policy is at the discretion of the Dean of Students; and/or 
  2. consult with the student's academic unit, academic advisor, and/or other units as appropriate; and/or 
  3. discuss the circumstances with the student's family or designated emergency contact person, as appropriate; and/or 
  4. refer the student to appropriate resources for support; and/or 
  5. provide the student with written documentation confirming the student's decision to take voluntary leave of absence in accordance with College policy for withdrawal if applicable; and/or 
  6. provide documentation of requirements for readmission, if any. 

D. Return to Classes and/or Readmission

A student removed from the College under this policy and wishing to return to classes or be considered for readmission may petition the Dean of Students according to written conditions for readmission. The student will provide documentation of satisfactory completion of all conditions specified by the Dean of Students.

1. The Dean of Students will:

    1. consult with the Leave of Absence Team; and/or 
    2. contact the student's family or designated contact, if appropriate; and/or Page 31 of 66
    3. receive, investigate, and examine relevant documentation fulfilling petition requirements; and/or 
    4. provide an opportunity for the student to meet with the Dean of Students to discuss resumption of classes or readmission.

2. After these steps are taken, the Dean of Students will:

a. initiate the resumption or readmission process; and/or
b. when appropriate, provide the student with written conditions for continued attendance, and inform any relevant administrators in the implementation of the student's readmission; or
c. deny the student's request for return or readmission and specify when and if the student request for return or readmission will be considered; and/or
d. notify the student's academic unit and other units as appropriate of the decision regarding readmission.

3. Decisions regarding a student's return to classes or readmission are made at the discretion of the Dean of Students in consultation with the Leave of Absence Team.

E. Effect on Academic Status
In the event of a leave of absence pursuant to this policy, the College policies for withdrawal from courses and for receiving tuition refunds will normally apply.

F. Effect on Housing Status
In consultation with the Director of Residence Life, if the student has been living in the residence halls, College policy for contract cancellation and fee refund will normally apply.

G. Appeal
The student has the right to appeal in writing to the Vice President for Student Affairs regarding any of the completed actions and/or decisions made throughout this policy. A written appeal must be delivered to the Vice President for Student Affairs within three class/business-days of receiving written confirmation of the outcome of any deliberation conducted for the welfare of the student and/or the College. The Vice President for Student Affairs has full and final authority in decisions relating to this policy.

Weapons Policy

Firearms of any kind, including hunting rifles, are strictly prohibited on campus. This includes residence halls and parking lots. Students are required to notify Security if a gun or weapon is seen on campus. If necessary, civil authorities may be contacted.

The possession or carrying of a dangerous weapon or firearm is prohibited for all students on all property owned, leased, or occupied by the College. Dangerous weapons include, but are not limited to:

  • any firearm, loaded or unloaded, including pellet, BB, paint, air, and stun guns 
  • knives and other similar instruments with a blade length of more than three inches, other than those normally present in the workplace or residence for a specific purpose such as food preparation 
  • switchblade knives, brass knuckles and similar weapons 
  • bows, cross-bows and arrows 
  • explosives and explosive devices, including fireworks 
  • hazardous chemical agents 
  • any other item commonly used, or primarily intended for use as a weapon 

Policy Exceptions

Toy water guns and "Nerf" guns are only allowed if they can be quickly and easily perceived from any angle to be a toy by an untrained observer. They may only be used with/against knowing and willing recreational participants.

Licensed peace officers acting in the official performance of their assigned duties are exempt from this policy. Other exceptions may be granted for official administrative or educational purposes with permission from the Safety and Security Manager.

In line with Minnesota law, weapons that are kept in strict accordance with the Minnesota Citizens' Personal Protection Act of 2003 and Minnesota Statutes Section 624.714 are allowed in the parking lots, but not CSS buildings or grounds.