The College of St. Scholastica - iPad Procedure
iPads purchased with College funds are considered college-owned equipment and fall under the same policies and procedures as any other pieces of equipment as outlined at: http://www.css.edu/Administration/Information-Technologies/Computing-Policies.html
iPads are different from desktops and laptops where software is purchased through central IT and installed by IT staff. Each iPad requires a unique iTunes account from which applications and utilities are installed. An iPad "image" is synched to only one iTunes account at a time.
iPad and selected iPad accessory purchases are made through the Information Technologies Department, firstname.lastname@example.org. Requests for reimbursement of an iPad or iPad accessory purchase made outside of this process may be denied. iPads are considered discipline-specific technology, at this time, and are therefore paid for using departmental or grant funding.
iTunes is used to purchase iPad applications.. It is not possible to create a "tax exempt" iTunes account. However, the tax is so minimal that it should not be an issue until the College or academic departments start purchasing a large volume of software. At that time, the Apple Volume Purchase program can be used for "tax-exempt" purchasing.
Faculty and staff who access College data on an iPad are required to make their device as secure as possible by setting a passcode, locking the device after a period of inactivity and activating the "Find My iPad" feature. If you need more information on how to activate these features on an iPad, contact the College's Help Desk at x5911. NOTE: If you use your personal iPad to access College data, you are required to secure the unit, thereby safeguarding both your personal and College data from potential mis-use if the device is lost or stolen.
Application purchase for Individual (Faculty/Staff) iPads
Applications and utilities purchased for College business are to be purchased using an individual's Pcard and approved by the appropriate budget manager. Examples of appropriate iPad software are:
· Productivity tools such as Keynote, Numbers and Pages
· Discipline specific applications
· Other teaching tools
A copy of the receipt the individual receives from iTunes via email should be included in the Pcard reconciliation. The Pcard may need to be configured with the appropriate merchant code for iTunes purchases.
It is important that all personal applications are purchased using the individual's personal credit card and not the college's Pcard. This is done via iTunes, Store menu, View My Account.
Application purchase for Mobile iPad Carts
When applications and utilities are needed for department managed mobile iPad carts, please contact ITPurchasing@css.edu for assistance.
Cellular service subscription
As a general rule, the college will not pay for data plans associated with iPads. Those service plans shall be paid by the individual. If the appropriate dean or Vice President determines broadband is required for College business purposes, a monthly cellular subscription can be purchased using the individual's Pcard. This service can be activated on and off as needed. The confirmation email can be used as documentation for the Pcard reconciliation.
In the event the iPad user leaves the College, the iPad remains the property of the department who funded the purchase. The iPad will be returned to factory settings and synched to a new iTunes account, as appropriate.
Last Reviewed: April 2013
The College of St. Scholastica
1200 Kenwood Avenue
Duluth, MN 55811