Undergraduate Academic Policies and Procedures

Prerequisites and placement testing

Prerequisites (eligibility requirements) are stated after each course description. A student who fails the first course in a sequence may not register for the succeeding course unless the prerequisite course has been successfully repeated or the student has the permission of the instructor. All placement testing not done during regularly scheduled student orientation will be done in the Center for Academic Success under the supervision of the Director of Academic Support Services.

Classification

Classification of students is determined by the number of semester credits satisfactorily completed. Sophomores must have completed at least 28 credits; juniors, 61 credits; and seniors, 93 credits.

Course load

The traditional full-time student load is 16 semester credits. In exceptional cases, permission to enroll in more than 18 semester credits may be obtained from the student's advisor. An additional fee is assessed for course loads beyond 18 credits. To be classified as full time, a student must carry at least 12 semester credits: a student carrying less than 12 credits is part time and pays tuition per credit. The state of Minnesota requires a student to be registered for 15 credits to be classified as full time for state financial aid purposes.

A student's undergraduate enrollment status is based upon the number of credits as indicated below. These credits are used for deferment reporting and financial aid.

Full time 12 or more credits
3/4 time 9-11 credits
1/2 time 6-8 credits
Less than half time 5 or fewer credits

*The State of Minnesota requires a student to be registered for 15 credits to be classified as full time for state financial aid purposes.

Repeated courses

Unless there are extenuating circumstances, a student may repeat only those courses in which he/she earned a C- or lower grade at The College of St. Scholastica. In the case of extenuating circumstances, the student may appeal through the Registrar's Office for permission to repeat a course in which he/she earned a "C" or higher grade at St. Scholastica. Consideration of an appeal will be made in consultation with the course instructor. In either case, both grades will remain on the student's permanent record but only the grade earned in the second enrollment will be used in grade point computations; similarly, credit will be awarded only with the second enrollment. Except in very unusual circumstances, courses may not be attempted a third time.

Courses failed at The College of St. Scholastica may not be repeated at any other college. 

Application to major and minor

To major or minor in a given department, most students apply for acceptance during the spring semester of the sophomore year or at 61 credits or above. Some majors require an earlier application process. Forms are available in the OneStop Student Services Office.

Grading

A student's performance is recorded in grades as follows:

A   4.0 grade points
A-   3.7 grade points
B+   3.3 grade points
B   3.0 grade points
B-   2.7 grade points
C+  2.3 grade points
C   2.0 grade points
C-   1.7 grade points
D+   1.3 grade points
D   1.0 grade points
D-    .7 grade point
F    0.0 grade point

An incomplete "I" may be assigned by the instructor at his/her discretion at the end of a term. A limit is placed on the length of time that "I" may stand on the student's record unless extended by the instructor. That limit is the 10th week of the subsequent term, excluding summer terms. The temporary grade "IP" is awarded when a course is designed to continue beyond the boundaries of an academic term. The instructor will change "IP" grades to "F" if the coursework is not completed within the time agreed upon by the student and the instructor.

Students also have the option of taking courses under the "Pass-No Credit" evaluation system. A student wishing to exercise this option is required: (1) before registration, to obtain signatures of approval from both the advisor and from the chairperson of the department in which the student has declared a major; (2) to indicate on the registration form any course to be taken "Pass-No Credit."

Students who have not yet declared a major should not take courses on a "Pass-No Credit" basis, as "Pass-No Credit" courses are not typically permitted within the major.

Individual departments also may decide that certain courses will be offered as "Pass-No Credit" (P/N) courses, and all students enrolled in the course would be so evaluated. A grade of "P" indicates the student has done at least "C" work in the course.

College honors

A student whose cumulative grade point average is 3.90 or above graduates with highest honors (summa cum laude). A student whose cumulative grade point average is between 3.70 and 3.90 graduates with great honors (magna cum laude). A student whose cumulative grade point average is between 3.50 and 3.70 graduates with honors (cum laude). A minimum of 48 St. Scholastica credits is required to graduate with honors, with great honors or with highest honors; all 48 must be graded credits. A Dean's List of full-time students achieving a 3.75 grade point average is published each semester. 

Honors will be determined one 8-week term prior to the Commencement ceremony for display in the Commencement program. 

Satisfactory academic progress

To continue at The College of St. Scholastica, a student must maintain satisfactory academic progress. Satisfactory academic progress means that a student maintains a cumulative grade point average (GPA) at the minimum standard or higher and completes the minimum number of course credits required to complete degree requirements in the maximum allowable time frame. Minimum academic standards expected at The College of St. Scholastica are:

First-year students: cumulative GPA of 1.75 at the end of the first semester and a cumulative GPA of 2.0 at the end of the second semester; completion ratio of 67 percent.

Sophomores, juniors and seniors: a cumulative GPA of 2.0 at the end of each semester; completion ratio of 67 percent.

Academic probation and dismissal

A student whose cumulative GPA and/or completion ratio falls below these minimum academic standards will be placed on academic probation at the end of the semester.

Students on academic probation remain on probation for the entire following semester and remain eligible for financial aid during the probationary semester. They are required to maintain no fewer than 12 credits during the probationary semester. They may not take courses with the grade option of "Pass-No Credit." The Vice President for Academic Affairs may set additional conditions that must be met during the probation semester.

A student whose cumulative GPA and/or completion ratio remains below the minimum standards at the end of the probationary semester may be dismissed. However, if satisfactory progress has been made toward the required GPA and/or completion ratio, the student may be able to repeat probation for a second semester and may be eligible for financial aid. Final decisions on repeat probations are made by the Vice President for Academic Affairs. In addition to dismissal for lack of satisfactory academic progress, students may be dismissed for conduct that is not in harmony with the policies of the College.

Students on probation must develop a plan for academic improvement with an academic advisor. This may include use of the tutor center, developmental courses and/or reduction in work hours and extracurricular activities. Probation precludes holding elective office, participating in athletics or theatre productions or any other time-consuming extracurricular activities. Eligibility for varsity sports will be determined each semester. For the purposes of financial aid, students working under a plan to improve will be considered making satisfactory progress during the probationary term.

Recognizing that there may be extenuating circumstances that account for the student's not making satisfactory academic progress, such as a death in the immediate family or serious illness, the student may appeal to have the status changed within the time frame specified in the dismissal letter. The appeal should state both the reason for lack of academic progress and steps planned to improve the academic situation.

Graduate placement report

Alumni are surveyed through the Destination Survey six months after graduation to gain information on post-graduate activities. Following is a 10 year summary of those results.

GRAD TOTAL
TOTAL SCHOOL/ EMPLOY/
YEAR GRADS RESPONDED (%) EMPLOYED* (%) CONT EDU (%) GRAD (%)
2007 615 296 48 211 71.3 81 27.4 292 98.6
2008 676 349 52 244 69.9 94 26.9 338 96.8
2009 551 314 57 214 68.2 90 28.7 304 96.8
2010 642 279 44 153 54.8 115* 41.2 268 96
2011 743 388 52 288 74.2 78 20.1 366 94.3
2012 769 509 66 392 77 101 19.8 493 96.9
2013 755 625 83 484 77 125 20 609 97.4
2014 761 574 75 437 76 121 21 558 97.2
2015 840 606 72 486 80 117 19 603 99.5
2016 843 528 62 412 78 99 18 528 96.7

*Employed full or part, military, post college volunteering

Academic honesty policy

Academic honesty and integrity are highly valued in our campus community. Academic honesty directly concerns ethical behaviors that affect both the academic environment and the civic community. Academic dishonesty seriously violates the integrity of the academic enterprise and will not be tolerated at St. Scholastica.

Definition

Academic dishonesty is defined as follows: misrepresentation of the work of others as one's own, dishonesty in testing, violating authorized guidelines established by instructors for individual assignments, sabotaging or damaging the work of others, or engaging in dishonesty in other academic work.

Implementation

To minimize student misunderstanding, faculty shall state in writing what degree of cooperation or help is authorized and what behaviors constitute academic dishonesty on collaborative efforts by students (team projects, group work, etc.). Students shall be responsible for asking faculty for clarification in any unclear situation.

Enforcement

Because academic dishonesty is a transgression against the entire college community, the entire community should be involved in handling the problem. Students and faculty are encouraged to contact instructors with reports of, or concerns about, academic dishonesty. If a faculty member has determined that a student has been academically dishonest, the violation must be reported.

Penalties

In cases of academic dishonesty, the minimum penalty to be applied by the faculty member shall be failure of the assignment or test, and the maximum penalty shall be failure of the course. In addition, a department may deny admission to or dismiss from a program a student who has engaged in academic dishonesty, and the Vice President for Academic Affairs or Vice President for Student Affairs may exclude such a student from extracurricular activities or expel him or her from the College, even on the first instance of academic dishonesty.

Appeals

An aggrieved student may appeal any adverse decision regarding academic dishonesty by following the procedure outlined in the academic appeal procedure in the student handbook.

Class attendance

Students are expected to be responsible for their educational progress by attending classes regularly, participating during class sessions and completing required work outside the classroom. Specific attendance requirements are set by instructors. Students receiving veteran's benefits are expected to attend all scheduled classes. Students are encouraged to discuss any attendance issues with their faculty member or an academic advisor.

Only registered students may participate in classes.

Registration

Only registered students may participate in classes.

At St. Scholastica, registration takes place near the middle of the semester when each student meets with his/her advisor to review educational plans and specify class schedules for the succeeding semester. To ensure accurate fee statements, grant allocations and statistics upon which many decisions are based, it is imperative that all students complete registration each semester according to the announced procedures and deadlines.

Repeated courses

Unless there are extenuating circumstances, a student may repeat only those courses in which he/she earned a C- or lower grade at The College of St. Scholastica. In the case of extenuating circumstances, the student may appeal through the Registrar's Office for permission to repeat a course in which he/she earned a "C" or higher grade at St. Scholastica. Consideration of an appeal will be made in consultation with the course instructor. In either case, both grades will remain on the student's permanent record but only the grade earned in the second enrollment will be used in grade point computations; similarly, credit will be awarded only with the second enrollment. Except in very unusual circumstances, courses may not be attempted a third time.

Courses failed at The College of St. Scholastica may not be repeated at any other college.

Changing Registration

Students may change registration with the following stipulations noted below. For registration purposes, each week following the drop period begins on a Monday regardless of holidays and other breaks. All student requests that are initiated on a Monday will move forward to the next week. If a student communicates a request to drop or withdraw and it is after hours, or on the weekend, we will honor the date and time that the email and/or voicemail was received. Enrollment certifications and tuition refunds are based upon registering for course(es) and the withdrawal form.

Courses Following the Accelerated Calendar (partial academic term; 7-8 weeks in length)

Add a course

Adds are allowed until the end of the first week, except under extenuating circumstances. After the third day of a term, signatures are required by the instructor and advisor.

Drop a course

Drops are allowed during the first week of a term. After the third day of a term, signatures are required by the instructor and advisor. The date the student requests the course drop is the official date used in registration. Confirmation of last date of attendance must be supplied by the course instructor. A dropped course will not be officially entered on the students’ record, including the student’s transcript.

Withdraw from a course

Course withdrawals are allowed during weeks 2 through 5 of a term. The date the student requests the course withdrawal is the official date used in registration. Confirmation of last date of attendance must be supplied by the course instructor. A grade of W will be officially entered on the students’ record, including the student’s transcript.

Registration Appeal

Beginning on week 6 of a term, no drops or course withdrawals are permitted unless there are circumstances beyond the control of the student that prevented an earlier, timely drop or withdrawal. See Registration Appeal section of Changing Registration Policy for details.

Drop or withdrawal from a course after the close of the academic year in which the course was held

Under no circumstances.

Drop for Non-Attendance

Students who are registered for a course but who do not attend the course by the end of week 1 may be administratively dropped from the course. Instructor confirmation that the student never attended is required.

Drop and withdrawal deadlines for courses that begin or end on nonstandard dates will be set by the Registrar, but the drop and withdrawal intervals will be proportional to intervals for a full academic semester.

Courses Following the Traditional Calendar (full academic semester; 16 weeks in length)

Add a course

Adds are allowed until the end of the second week, except under extenuating circumstances. After the third day of a term, signatures are required by the instructor and advisor or professional advisor.

Drop a course

Drops are allowed during the first two weeks of a semester. After the third day of a term, signatures are required by the instructor and advisor. The date the student requests the course drop is the official date used in registration. Confirmation of last date of attendance must be supplied by the course instructor. A dropped course will not be officially entered on the students’ record, including the student’s transcript.

Withdraw from a course

Course withdrawals are allowed during weeks 3 through 9 of a semester. The date the student requests the course withdrawal is the official date used in registration. Confirmation of last date of attendance must be supplied by the course instructor. A grade of W will be officially entered on the students’ record, including the student’s transcript.

Registration Appeal

Beginning on week 10 of a semester, no drops or course withdrawals are permitted unless there are circumstances beyond the control of the student that prevented an earlier, timely drop or withdrawal. See Registration Appeal section of Changing Registration Policy for details.

Drop or withdrawal from a course after the close of the academic year in which the course was held

Under no circumstances.

Drop for Non-Attendance

Students who are registered for a course but who do not attend the course by the end of week 2 may be administratively dropped from the course. Instructor confirmation that the student never attended is required.

Registration Appeal

Appeals for course drops or course withdrawals that are received after the published last day to drop or withdraw are considered for the current academic year only, with the exception of summer where the last date to appeal is extended beyond the current academic year but no later than September 15. Appeals will only be considered under the following circumstances.

Institutional error (specific written documentation required).
Medical circumstances (specific written documentation required).
Family emergency (specific written documentation required).
Unusual circumstances (specific written documentation required).

A registration appeal must include confirmation of last date of attendance supplied by the course instructor. Each request will be submitted to the Registrar for evaluation by a Registration Appeals Committee, including the Vice President for Student Affairs. All decisions of the Registration Appeals Committee are final.

The forms, available in both electronic and paper format, used to drop a course, withdraw from a course, or add courses are available through OneStop Student Services.

College Withdrawal and Stop-Out policy

Any student who withdraws or stops-out from the College during the course of the academic year must communicate with the students’ advisor or a professional academic advisor to complete the official college withdrawal or stop-out process. A student is legally registered until the official withdrawal or stop-out process is completed or the student completes the period of registration.

For registration purposes, each week following the drop period begins on a Monday regardless of holidays and other breaks. All student requests that are initiated on a Monday will move forward to the next week. If a student communicates a request to withdraw or stop-out and it is after hours, or on the weekend, we will honor the date and time that the email and/or voicemail was received. From the first day of classes until the Monday of the ninth week of the full academic semester or the Monday of the fifth week of the partial academic term, withdrawals and subsequent refunds follow the Changing Registration Policy. A student who has left the College while in good academic and financial standing may re-enter at any time by simply following the designated readmission and registration procedures.

The forms, available in electronic format, used for college withdrawal and stop-out are available through OneStop Student Services.

Release of transcript and grade report

Copies of transcript and grade reports will not be released if the student has an unpaid balance at St. Scholastica resulting from charges made for tuition and fees, fines, room damage assessments, student emergency loan, health hold, library hold or delinquent/defaulted Federal Perkins, Nursing or Ordean Student Loans.

Student records

Students are hereby notified that pursuant to the Family Educational Rights and Privacy Act of 1974, students are entitled to review those records, files, documents and other materials that contain information directly related to themselves that are maintained by the College. It is further understood that a student may request a hearing, in accordance with the regulations issued by the Secretary of Education, to challenge the content of the educational records to ensure that the records are not inaccurate, misleading or otherwise in violation of one's rights. The student may insert in the records a written explanation regarding the contents of such records if the College does not make the suggested corrections or deletions.
Student access and review is subject to the following conditions:

  1. The College has 45 days to comply with a written request to the College official responsible for maintaining the record sought.
  2. All information declared confidential by the Act or excluded from the definition of "education records" by the Act is unavailable for inspection.
  3. After reviewing the records, the student may request the unit maintaining the record to remove or modify information believed to be misleading, inaccurate or inappropriate. If the request is refused, the student may insert in the records a written explanation regarding the contents to which he/she objects or may file an appeal with the President's Office which will be heard by a person or committee designated by the president.

Release of information

Students are further notified of the fact that the Act states that the following information may be construed to be directory information that is available to the public, and is hereby so declared: name, address, telephone listing, date of birth, photograph, major field of study, part-time/ full-time status, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, classification, degrees and awards received and the most recent previous educational agency or institution attended. Students have the right to inform the College that any or all of the bold-faced information should not be released without prior consent. If a student wishes to restrict the release of this information, a written request to that effect must be completed in the Registrar's Office before the fifth day of fall semester classes. After the student has filed the required written request, the College will notify the appropriate offices and begin to comply with the request as soon as possible.

No information other than the items listed above will be released without specific written permission except as provided by law. A complete statement of the St. Scholastica policy is available in the Registrar's Office.