Federal School Code
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The Free Application for Federal Student Aid (FAFSA) is required to be eligible for most financial aid. Submit this application as soon as possible.
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Satisfactory Academic Progress Policy
Satisfactory Academic Progress Standards
In accordance with federal and state regulations, all financial aid recipients must maintain Satisfactory Academic Progress (SAP) to be eligible for financial aid. The Financial Aid office reviews academic performance at the end of each semester and enforces SAP standards to ensure that financial aid recipients progress toward completion of their degree or certificate program. Students who fail to meet these standards become ineligible to receive financial aid until compliant with all the requirements detailed in this policy.
To demonstrate Satisfactory Academic Progress, a student's academic performance must meet two main SAP components. The first is a qualitative component, represented by grade point average (GPA). The second is a quantitative component measured by credit completion (the ratio between attempted and completed credits) and the maximum timeframe to complete the degree or certificate program.
Section I: Standards of Satisfactory Academic Progress
Grade Point Average:
Freshmen must obtain at least a cumulative GPA of 1.75 at the end of the first semester and a cumulative GPA of 2.00 after the second semester. Sophomores, juniors and seniors must maintain a cumulative grade point average of at least 2.00. Graduate students must maintain a cumulative GPA that is equal to or greater than the graduation standards published by their program.
Students must complete 75% of all credits attempted. A completed credit has a grade of A, B, C, D, or P. Withdrawals, incomplete courses, and repeated courses are included in attempted credits.
All students are expected to finish their degree or certificate within an acceptable period of time. Financial aid recipients who are maintaining SAP may continue to receive aid through their cumulative attempted credit that equals 150% of the required number of credits needed to complete their program, including transfer credits from another college that apply to The College of St. Scholastica. The maximum timeframe to obtain a first baccalaureate degree is 192 attempted hours. Students become ineligible for financial aid after it is determined that they can not graduate within the maximum timeframe.
An attempted credit includes all credits for which you are registered at the beginning of each semester.
Cumulative credits represent the total number of credits evaluated (attempted and earned) for all periods of enrollment at The College of St. Scholastica.
Earned credits are those that are successfully completed with a grade of "A", "B", "C", "D", "P" and all plus or minus variations of these grades. Grades of "F", "T", "IP", "W", "N", or drops are not counted as earned credits. Audit credits are also not counted as attempted or earned credits.
Grade Point Average (GPA):
The GPA is calculated using a grade point value outlined in the catalog for grades "A", "B", "C", "D", and "F" and all plus or minus variations. Although a grade of "P" will count as credit earned, it carries no grade point value.
Grades of "I" or "IP" are assigned as temporary marks for pending course completion, and counts against the completion rate.
Repeats may be allowed in order to improve a grade or meet program requirements, and they are included in calculations for the SAP grade point average, credit completion, and maximum timeframe standards. The most recent grade will become the grade calculated for GPA.
All transfer credits accepted at The College of St. Scholastica will be included as attempted and earned credits in the completion ratio and maximum timeframe calculation.
Change of Major and Dual Degree:
Only attempted credits eligible for application toward the student's current certificate or degree at The College of St. Scholastica will count toward the maximum timeframe of that certificate or degree. Attempted and earned credits under all majors will be included in the calculation of GPA and credit completion. Students who change majors or seek a dual degree may appeal for an extension of the maximum timeframe provision of this policy. Appeals will be evaluated on an individual, case-by-case basis.
Post Secondary Education Options (PSEO):
Credits earned while a PSEO student at The College of St. Scholastica will be included in the cumulative credit completion standard, GPA, and maximum time frame calculation. PSEO credits earned at another postsecondary institution will be treated as transfer credits.
Academic progress for every financial aid applicant will be monitored at the end of each semester. All of a student's academic coursework is considered in the review process, whether the student received aid that semester or not. The assessment will be based on the student's entire academic record, including all transfer credit hours accepted.
If the student does not meet either the GPA or credit completion standard, the student will be placed on Financial Aid Warning for the next registered semester. While on warning, students are eligible to receive financial aid. Students on warning are encouraged to use the many academic support services on campus to improve their academic standing. This status is for one semester. To be removed from financial aid warning, the student must obtain both the GPA or Credit Completion standards. Students who fail to meet these standards will be placed on Financial Aid Suspension.
A student who has reached the maximum timeframe prior to completing the program will be suspended from financial aid. There is no probation for the maximum timeframe requirement.
Financial Aid Suspension:
Students who do not meet the minimum cumulative GPA and/or credit completion ratio or do not meet the terms of financial aid academic plan will be placed on financial aid suspension. While on suspension, students are not eligible for most financial aid programs. (Exceptions include institutional aid, private loan programs, and outside assistance that does not require SAP.)
Provided the student is allowed to register by the academic department, s/he may attend The College of St. Scholastica at his or her own expense until the minimum cumulative GPA and credit completion requirement has been met. Students who fail to meet these standards due to unusual circumstances may appeal the financial aid SAP suspension status.
Students who have been suspended by The College of St. Scholastica are no longer eligible for financial aid. If a student is re-admitted, s/he must complete the SAP appeal process. Eligibility for financial aid will be determined based on financial aid SAP standards through a review of the academic record.
Section IV: Right to Appeal
A student who is unable to achieve satisfactory academic progress and is suspended from financial aid has the right to appeal based on unusual or extenuating circumstances, such as medical or personal problems. The student may appeal the financial aid suspension status at any time during the year by completing the financial aid Satisfactory Academic Progress Suspension Appeal Form. On this form the student will demonstrate:
- A statement from the student explaining the nature of the extenuating circumstances that contributed to the SAP deficiency
- An explanation of how the barriers to academic success have been removed
- Willingness to adhere to an Academic plan
To appeal, students must submit this form to the Financial Aid Office within 10 days. If approved, the student will be placed on an academic plan and regain eligibility for financial aid. To be removed from the academic plan status, the student must meet the cumulative 2.00 GPA and 75% credit completion standards.
Section V: Financial Aid Programs covered by this policy
This policy applies to all federal and state financial aid programs.