The College of St. Scholastica

Computing Policies

Tips to Reduce Printing

For Faculty and Staff


For mass copies of text that is required for class, faculty should copy material in the Copy Center and then sell the copied material to the Bookstore. It is more economical to the College and theoretically adds to the number of prints a student can make since they are not printing mass quantities of paper for required materials.


Allow students to hand in assignments through e-mail. The faculty member can decide which papers they feel are most important to print out and can print them on a departmental printer.


Allow students to burn PowerPoint presentations or other large files onto a CD to hand in to the instructor. The students could continually add files to their CDs throughout the semester and create a portfolio for the faculty member and/or themselves.


If students need to hand in printed PowerPoint presentations, they could change the print options so multiple slides are saved on one page. This is done by going to File, Print, and changing the Print what: option to print Handouts instead of Slides. Within File, Print, they should also click on the Properties button and choose to print on both sides of the page.


To reduce printing time, students should remove any non-essential graphics from the presentation. They can also go to the Slide Design task pane and choose a blank background. Finally, they can click on an image, choose the Compress Pictures button to reduce the memory-size of all images in the presentation.


Set up a folder on the R: drive for students to turn in assignments. The folder could be set up so students can access the folder and submit files to it (write to the folder), but they will be prohibited to view or access any other students' files (read to the folder). Only the respective faculty member would have read and write access to the folder.


Move any syllabi, homework assignments, etc. from any course directories on the R: drive to the web. Students who live off-campus will be able to access those items from home versus printing them off from the R: drive.  Better yet, put that information in Blackboard, even if your class is not on-line.  The student survey results show that this is a popular option!


Student workers should not go to the computer labs to print off work materials. They should use the department printer instead.


Using the duplexer in the Computer Labs allows you to print on both sides of a piece of paper. Printing on both sides of one page will be charged as one metered page.